7 Church Management Software Features for a Successful VBS

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With summer upon us, you’re likely knee-deep in planning VBS and your summer programs for both kids and adults! Or you may already be looking ahead to the plan for next year’s vacation bible school.

VBS is a great way to serve your city and minister to children and families, but we also know this encompasses a lot of staff, resources, and volunteers to pull off effectively.

That’s why One Church Software has tons of features to make sure your calendar is up-to-date, tables and chairs are where they need to be, and you have a volunteer team to help every step of the way. We’ve worked hard to implement every feature in our software that you need to have a successful VBS!

Kid’s Check-In

One of the first things on any parents’ mind is safety, which is why we have made it a top priority to make secure pick-up and drop-off standard practice. We even have space to highlight medical needs or allergies directly on check-in labels.

Kids Check-In is an important feature, whether you utilize it for your regular Sunday kids ministry and for all children’s summer activities!

Volunteer Organization & Communication

It takes a whole host of volunteers and staff to run a successful VBS. But managing those volunteers and making sure they are all on the same page can be a difficult task.

Just like the volunteer scheduling process in our software for Sunday services, you can organize volunteer efforts for events like VBS as well, assigning roles and communicating the flow of each day of VBS so volunteers can prepare as necessary.

Sending out volunteer-wide communication is a breeze with One Church Software as well. Instead of sending multiple texts and emails, you can communicate with everyone at one click of a button. You also have the ability to easily view the scheduled times and availability of all your volunteers to identify where you need to get extra help.

Online Calendar Coordination

Every event gets synced to the church calendar and can be displayed online with One Church Software. This means even if they couldn’t attend a Sunday service, parents and regular attendees can be aware of VBS, summer camp, and other church events.

And if an event is cancelled, delayed because of the weather, or changes location, alerts can go out to everyone that has registered or you can send a church-wide alert, so there is no confusion.

Room Reservation

Make sure you never double-book a room again! With room reservation, you can not only communicate how you need the room set up and ensure it is equipped with what you need, but you can automatically notify facility managers regarding new reservation requests.

When you reserve a room, it automatically syncs up with the church calendar to keep communication clear. Imagine arriving at a fully-equipped room with chairs and tables set-up exactly how you need them!

Resource Allocation

Need extra equipment or special tools? No problem. When you submit a room reservation request, you can see a complete list of all the resources your church has to offer. Simply add those resources when setting up your event or room reservation. Everything from chairs, tables, whiteboards, media carts, and more can be requested. Your set-up time just got cut in half now that you don’t have to spend time trying to find what you need the day of.

Safe Volunteers

In today’s day and age, running background checks on your volunteers is a necessity when it comes to working with children. We’ve made the process easy through our integration with Protect My Ministry. This fully-integrated service lets you order and manage background checks directly within our software.

With background requests typically completed within 48 hours, you can make sure you are doing your due diligence and protecting your members and children.

With thousands of ministries trusting Protect My Ministry, it’s the go-to option for churches in screening volunteers, staff, or your employees, and it’s all at your fingertips from within One Church Software.

Multiple Registrations in One Form

Registering multiple people in one submission makes the user experience much more seamless when registering children for VBS, summer camps, or children’s activities. This is a real timesaver, which is why we’ve added this feature to our forms! Not only will it allow you to process multiple entries at one time, but One Church Software forms can also have individual questions or fields for each person.

This means that you can do things like make suggestions on additional children to register, collect t-shirt sizes for each child, and automatically tally-up any necessary payments. (Learn more about this feature here.)


If you aren’t already using One Church Software, this is the perfect time to try out our FREE 14-day trial to see how these features make this year’s VBS a success! Get started today >>

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